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Personal Assistant to the CEO

MeetElise

MeetElise

Administration
New York, NY, USA
Posted on Wednesday, April 10, 2024

About EliseAI

EliseAI develops cutting-edge conversational AI technology for industries fundamental to our lives: housing and healthcare. Everything is built on the foundation of health and home. Broken systems or ineffective processes in these domains have a disproportionate impact on our quality of life and society’s overall wellbeing. Conversely, any solution or technology that solves problems in these areas will have an impact that ripples far beyond them. That’s the only kind of impact we are interested in having at EliseAI. If you get excited by the thought of working really hard on these kinds of problems, then EliseAI is the right place for you

About the role:

We are in search of a Personal Assistant who is exceptionally organized, meticulous, and dependable to assist our CEO. This role requires a hardworking, proactive, and dedicated individual with a positive attitude, driven by a passion for providing support and care to others.

The role involves handling a mix of personal and professional duties, ensuring the CEO can devote her complete attention to her core responsibilities to the company.

Please note: This is a full-time position with standard work week hours and regular weekend tasks. The nature of the role will require flexibility, including weekend hours as needed.

Responsibilities:

  • Calendar Management:
    • Effectively manage the CEO's calendar, scheduling and coordinating appointments, meetings, and events.
    • Prioritize and organize daily activities to optimize the CEO's time and productivity.
  • Travel Arrangements:
    • Arrange domestic and international travel, including flights, accommodations, and ground transportation.
    • Prepare detailed itineraries and ensure all travel logistics are well-coordinated.
    • Schedule travel for additional members of the C-suite as necessary.
  • Home & Professional Services Management:
    • Oversee and manage personal errands and tasks, including household staff coordination.
    • Assist with full care of our loving home and office dog, Ginny, an almost two-year-old Cavapoo. This might include visits to the vet, walks, ordering supplies, emergencies, and feeding her.
    • Assist in organizing personal appointments.
  • Document Management:
    • Organize and maintain physical and digital files, ensuring easy retrieval of important documents.
  • Office Coordination:
    • Collaborate with the executive team and other staff to facilitate smooth operations within the office.
    • Coordinate and oversee special projects as assigned.
  • Confidentiality:
    • Handle sensitive personal information with the utmost discretion and maintain a high level of confidentiality.

Qualifications:

  • Experience as a Personal Assistant or similar role.
  • Energetic with a strong work ethic.
  • Strong time-management skills.
  • Exceptional organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Discretion and trustworthiness when handling confidential information.
  • Proficient in Google Workspace and other relevant software.
  • Ability to remain calm under pressure and adapt to changing priorities.
  • Strong problem-solving skills and attention to detail.
  • Flexibility to work outside standard business hours.

Education and Experience:

  • Bachelor's degree preferred.

If you are a dedicated professional who thrives in a fast-paced environment, possesses exceptional organizational skills, and has an interest in supporting high-level executives, we invite you to apply for this challenging and rewarding position.

Salary: $25.00 - $38.00 per hour

  • Medical, dental, vision insurance
  • Commuter benefits
  • Fitness stipend
  • 401(k)
  • Fabulous office with open floor plan, fully stocked kitchen, and company-paid lunch

EliseAI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability, please contact us at HR@eliseai.com.

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